Legal Secretary (Trade Marks and Administration)

Adams Adams Johannesburg, Gauteng

Full-time Closes 10 Nov 2026 · 10 days left

Johannesburg, Gauteng Full-time Closes 10 Nov 2026

This is a full-time Legal Secretary position at Adams Adams, a law firm based in the Johannesburg CBD. The role focuses on supporting trade mark filings and managing administrative tasks related to legal matters across different countries.

Key Responsibilities:
- Collect and record costs from foreign law firms and external service providers (translation, notarization, legalization fees).
- Prepare quotations, cost estimates, and supporting documents for client approval.
- Handle foreign trade mark searches by coordinating with overseas associates and recording results in the firm’s system.
- Manage trade mark filings, including preparing paperwork, issuing filing instructions, and tracking deadlines.

Requirements:
- Minimum 2 years of experience in a secretarial or administrative role, preferably in legal/IP/trademark environments.
- Knowledge of foreign trade mark filing procedures and proficiency in Microsoft Office and the firm’s internal system (Patricia).
- Strong organizational skills, attention to detail, and ability to manage multiple matters across countries.
- Matric (Grade 12) certificate or equivalent; secretarial diploma is advantageous.

Benefits:
- Permanent position with a reputable law firm.
- Exposure to international legal processes and administrative experience in legal/IP fields.