Executive Assistant & Operations Coordinator

This job is for an Executive Assistant & Operations Coordinator to work with a well-known business in the clothing and garment branding industry. You will be based in Wynberg, Gauteng, and will work closely with the General Manager. The role is fast-paced and requires someone who is organized, proactive, and able to handle multiple tasks at once.

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Key Responsibilities: - Provide direct support to the General Manager by managing their schedule, meetings, emails, and follow-ups. - Handle all incoming client calls, emails, and inquiries, ensuring quick and proper responses. - Prepare and follow up on quotes for clients, ensuring accuracy in pricing, product specifications, quantities, and deadlines. - Manage customer orders from quote approval to final delivery, coordinating with suppliers, production teams, and couriers. - Manage financial tasks including invoicing, chasing unpaid debts, preparing statements, and maintaining accurate financial records. - Track orders, outstanding tasks, and operational records while identifying opportunities for process improvement.

Requirements: - At least Matric as the highest qualification. - 3 to 5 years of experience in a similar role (e.g., Executive Assistant, Operations Coordinator, or Client Services). - Experience in fashion, apparel, or events logistics is advantageous. - Comfort with financial tasks such as invoicing, managing debtors, and reconciling records. - Strong Excel skills, with experience in Xero being a plus. - Knowledge of design tools (Canva, CorelDRAW) and social media platforms (Instagram, Facebook, LinkedIn) is beneficial. - Excellent written and verbal communication skills. - Strong organizational skills, attention to detail, and ability to manage multiple deadlines independently.

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Offer Details: - Permanent, full-time position with a monthly salary between R20,000 and R25,000. - On-site work in Wynberg, Gauteng. - Own car with a valid driver’s license required. - Opportunity to work in a dynamic environment with ownership of tasks and impact on business operations.

Job Details

Date Posted

12 Nov 2026

Location

Wynberg, Gauteng

Expiration Date

12 Nov 2026

Gender

Any

Employment Type

Full-time

Salary

R 20,000 – R 25,000

Hiring Company

Kontak Recruitment (Client: Apparel/Garment Branding Business)

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