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Financial Perspective
Contributes to cost efficiencies.
· Demonstrates budget and cost awareness and proactively identifies and implements cost saving initiative within the procurement function.
· Identifies and escalates potential risks that could result in increased costs.
· Follows procurement standards and ensures adherence to the prescribed budget and time frames.
Cost saving initiatives
· % reduction on pricing performance from previous month.
· Number of contracts negotiated favourably.
Internal Business Process Perspective
Supplier administration
Ensures the accuracy and accessibility of supplier information by:
· Accurately capturing supplier information on the system.
· Checking and filing of all relevant supplier documentation, SLA’s and other legal agreements and contracts.
· Creating, maintaining, and updating of supplier information on the supplier database
Document management.
· % compliance to document management control system procedure
· IT system utilisation
· Independent annual review of consistent use of all functionalities of all IT systems under control of the function
Order Management
Administrates and manages the order processes with the business by:
· Capturing and submitting purchase orders according to business requirements.
· Checking of invoices against purchase orders to ensure accuracy and escalating variances.
· Ensuring implementation of an efficient and reliable expediting system by following-up on delivery of orders and the authorisation of invoices.
· Liaising with relevant stakeholders to resolve issues with orders, supplier invoices and payments.
· Proactively monitoring the procurement processes to ensure efficiency and compliance to procurement policy.
· Ensuring accurate and efficient filing and storage system of all purchase order documentation
People Perspective
Personal Development
· Manages own performance in terms of agreed service level agreements (SLAs) and/or KPA/KPI’s.
· Identifies gaps in own development and creates and reviews development plans to increase performance and ensure personal development.
· Works to master skills and competencies within own role to ensure personal development and performance.
Contributes to team.
· Contributes to the attainment of team and organisational goals by demonstrating team commitment and collaboration.
· Values and respects team members and others within the organisation.
· Demonstrates inclusivity and values diversity.
· Shares knowledge and best practice that will benefit the team.
Customer Relations Management
· Manages HOD’s expectations and requirements to deliver effective and efficient procurement services to the business in line with company values and standards.
· Takes ownership of HOD’s complaints and uses technical knowledge and insight to resolve issues and problems accurately and timeously.
· Drives HOD’s satisfaction through the provision of procurement services.
· Builds and maintains relationships with business unit heads/ HOD’s.
· Ensures that the needs of organisational stakeholders are prioritised and managed including:
a. Internal customers.
b. Suppliers and contractors.
· Works with management and employees to discuss issues, coordinate activities or resolve problems.
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