Recruitment Room Team

Temporary Executive Personal Assistant

Cape Town, Western Cape
4 days ago
Temporary
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Deadline date:

Job Description


Job Opportunity: Temporary Executive Personal Assistant (Start ASAP)
Location: Steenberg

Are you a mature, experienced professional with exceptional organisational and communication skills? We are seeking a proactive Executive Personal Assistant to join our team on a temporary basis, starting immediately. Ideally, you live in or near Tokai, Steenberg, or the Southern Suburbs.

Key Responsibilities:

Calendar Management:

  • Proactively manage and organise executives’ schedules.
  • Coordinate and prioritise appointments, meetings, and commitments.

Communication:

  • Serve as the primary contact between executives and internal/external stakeholders.
  • Manage emails, phone calls, and correspondence, ensuring timely responses and follow-ups.

Meeting Coordination:

  • Schedule and prepare materials for meetings, including agendas, presentations, and reports.
  • Attend meetings, take minutes, and distribute them promptly to relevant parties.

Travel Arrangements:

  • Plan and coordinate travel, including flights, accommodations, and ground transport.
  • Prepare detailed travel itineraries and address all travel needs.

Document Management:

  • Maintain electronic and physical filing systems for easy access to important documents.

Administrative Support:

  • Assist with expense reporting, document preparation, and data entry.

Confidentiality:

  • Handle sensitive information with discretion and maintain confidentiality.

Requirements:

  • Diploma or degree (preferred).
  • 5–10 years of proven experience in a similar role.
  • Strong minute-taking skills.
  • Excellent organisational and communication abilities.
  • High level of professionalism and discretion.
  • Comfortable working in a dynamic environment.

Position Type:
This is a temporary position with an immediate start date.

Location Preference:
Candidates residing in Tokai, Steenberg, or the Southern Suburbs will be prioritised.

If you are a detail-oriented individual ready to contribute your skills in a temporary capacity, we encourage you to apply today!

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