Recruitment Room Team
Procurement Officer (BuildSmart & SharePoint)
Job Description
ENVIRONMENT:
A strong analytical & solutions-driven Procurement Officer is wanted to join the team of an innovative Investment & Management Firm based in Stellenbosch. You will source suppliers/quotes as required – normally via WhatsApp & email; prepare adjudications, capture orders and deliveries on BuildSmart and upload invoices to SharePoint.
DUTIES:
- Source suppliers/quotes as required – normally via WhatsApp & email.
- Prepare adjudications.
- Create “Task” on teams for supplier codes as and when required.
- Capture orders on BuildSmart and add attachments.
- Send out POs and arrange delivery as per date confirmed by site.
- Generate Capex forms – if Procurement Manager is not available.
- Create a “Task” on teams for contracts to be opened once capex/unplanned maintenance forms are signed.
- Request invoices from suppliers/sites.
- Complete and drive process for the opening of credit accounts.
- Capture deliveries on BuildSmart.
- Upload invoices to SharePoint.
- Resolve ad hoc queries from finance.
- Attend to any ad hoc queries from site/management.
- Monitor maintenance spreadsheet and follow up with team.
- Allocate costs once contract is opened (capture order on BuildSmart and delivery/request any invoices that might be outstanding.
- Send weekly timesheets to HR.
- Credit Card Reconciliation.
- Capture weekly vehicle inspection sheets and logs.
- Capture and collate all payments to be made and send them to load on the bank.
REQUIREMENTS/ATTRIBUTES:
- Analytical.
- Works well under pressure.
- Good problem-solving and critical skills.
- Strong Communication skills, including writing, speaking and active listening.
- Interpersonal communication skills, patience and empathy.
