Persoonlike Assistent vir die HOD / Personal Assistant to the HOD (F01)

Persoonlike Assistent vir Hoof van die Regsdepartement

Wees die regterhand van die HOD – jou organisasie, leierskap en strategiese ondersteuning sal die verskil maak!

Oor die Maatskappy & Rol:

Ons Maatskappy  lewer innoverende finansiële oplossings wat aangepas is vir ons kliënte se unieke behoeftes. Ons is op soek na ‘n proaktiewe Persoonlike Assistent vir die Hoof van die regsdepartement om ons groei te ondersteun. Hierdie persoon sal ‘n belangrike rol speel in die sukses van alledaagse prosesse. As jy floreer in ‘n vinnige, dinamiese omgewing en daarvan hou om ‘n werklike impak te maak, is hierdie geleentheid vir jou!

📍 Ligging: Lynnwood, Pretoria
💰 Salaris: R11 000 – R15 000 (afhangend van relevante ondervinding)
🧑‍💼 Beskikbare Posisies: 1
🚀 Begindatum: So gou moontlik

Hoof Verantwoordelikhede:

• Hanteer alle epos navrae, eskalasies een verlengengsversoeke doeltreffend.
• Opstel, opdatering en instandhouding van departementele beleide om te verseker dat die span goed ingelig bly.
• Koördineer naweek-werkskedules vir optimale spandoeltreffendheid.
• Moniteer weeklikse en maandelikse teikens om te verseker dat dit in lyn is met departementele doelwitte.
• Hersien span-KPI’s daagliks via WhatsApp en Teams en verskaf konstruktiewe terugvoer.
• Spreek swak prestasie aan deur formele waarskuwings sodat ‘n regverdige en motiverende omgewing gehandhaaf word.
• Versamel portuur evaluasies (peer reviews) en teken dit akkuraat op in Excel vir prestasiebeoordelings.
• Reël een-tot-een sessies met spanlede om vordering en loopbaanontwikkeling te bespreek.
• Onderhou gestandaardiseerde kommentare om duidelike en konsekwente kommunikasie te verseker.
• Stel omvattende statistiekverslae saam vir bestuur se ontleding en strategiese beplanning.
• Bestuur die departement se maandelikse begroting en voer strategieë uit gebaseer op begrotingsbehoeftes.
• Skeduleer en lei weeklikse en maandelikse doelwit-inloer sessies om vordering te beoordeel en doelwitte te herfokus.
• Hou gereelde span inloer-sessies om spanmoraal te bevorder, terugvoer te gee en die span gemotiveerd te hou.

Minimum Vereistes:

• Beproefde ervaring in ‘n bestuurs-, toesighoudende of persoonlike assistent-rol.
• Sterk organisasie en “multitasking”-vaardighede met ‘n fyn oog vir detail.
• Uitstekende kommunikasie- en interpersoonlike vaardighede.
• Vaardigheid in Microsoft Office Suite, veral Excel.
• Die vermoë om onder druk te werk en verskeie prioriteite effektief te bestuur.
• Sterk probleemoplossings- en besluitnemingsvaardighede.
• Ervaring met KPIs en spanprestasie-bestuur.
• Bekendheid met begrotingsbestuur en strategiese beplanning.
• Leierskapseienskappe met die vermoë om ‘n span te inspireer en te motiveer.

Hoekom jy by ons wil aansluit:

• Wees deel van ‘n moderne span wat innovering en doeltreffendheid waardeer.
• Neem ‘n leierskap-ondersteuningsrol aan waar jou insette ‘n direkte invloed het op die sukses van ‘n hele span.
• Werk in ‘n dinamiese, resultaatgedrewe omgewing met groei-geleenthede.
• Geniet ‘n mededingende salaris en ‘n samewerkende werkskultuur.

💡 Gereed om ‘n impak te maak?

As jy ‘n proaktiewe, detail-georiënteerde professionele persoon is met ‘n aanleg vir organisasie en leierskap, wil ons graag van jou hoor! Doen nou aansoek en neem die volgende stap in jou loopbaan.

Kom ons bou iets besonders saam!

Personal Assistant to the Head of the Legal Department

About the Company & Role:
Our company specialises in delivering innovative financial solutions tailored to our clients’ unique needs. To support our ongoing growth, we are looking for a proactive Personal Assistant to the Head of the Legal Department who will play a pivotal role in streamlining processes, ensuring team alignment, and driving performance. If you thrive in a fast-paced, dynamic environment and love making a tangible impact, this opportunity is for you!

📍 Location: Lynnwood, Pretoria
💰 Salary: R11 000 – R15 000 (depending on relevant experience)
🧑‍💼 Positions Available: 1
🚀 Start Date: ASAP

Key Responsibilities:

• Efficiently manage inbox queries, responses, escalations, and extensions to ensure smooth communication.
• Draft, update, and maintain departmental policies to keep the team well-informed.
• Coordinate weekend working schedules for optimal team efficiency.
• Monitor weekly and monthly targets to ensure alignment with department goals.
• Track and review team KPIs daily via WhatsApp and Teams, providing constructive feedback.
• Address underperformance issues through structured warnings or strikes while maintaining a fair and motivating environment.
• Collect and accurately capture peer reviews onto Excel for performance evaluations.
• Organize one-on-one check-ins with team members to discuss progress and career growth.
• Maintain standardized comments to ensure clear and consistent communication.
• Compile comprehensive statistics reports for management analysis and strategic planning.
• Manage the department’s monthly budget, generating ideas and implementing budget-related strategies.
• Schedule and lead weekly and monthly target review sessions to assess progress and realign goals.
• Host regular check-ins to boost team morale, provide feedback, and keep the team engaged.

Minimum Requirements:

• Proven experience in a management, supervisory, or personal assistant role.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to work under pressure and manage multiple priorities effectively.
• Strong problem-solving and decision-making abilities.
• Experience with KPI tracking and team performance management.
• Familiarity with budget management and strategic planning.
• Leadership qualities with the ability to inspire and motivate a team.

Why Join Us?

• Be part of a forward-thinking team that values innovation and efficiency.
• Take on a leadership-support role where your input directly impacts team success.
• Work in a dynamic, results-driven environment with opportunities for growth.
• Enjoy a competitive salary and a collaborative work culture.

💡 Ready to Make an Impact?

If you’re a proactive, detail-oriented professional with a knack for organization and leadership, we want to hear from you! Apply now and take the next step in your career.

Let’s build something great together!