Office Administrator/Debtors Creditors Clerk

Office administrator/debtors and creditors clerk

Location: George, Western Cape

Our client is seeking a detail-oriented office administrator/debtors and creditors clerk to join their team.

The ideal candidate will be friendly, people-oriented, and able to remain calm in challenging situations. Strong teamwork, reliability and the ability to manage daily tasks accurately and efficiently are essential.

Key responsibilities:

Office administration:

• Provide support to staff and management through correspondence, appointment scheduling, and managing office communications.
• Organise and maintain company records, filing systems, and databases.
• Order, track, and manage office supplies and equipment inventory.
• Address enquiries, manage phone calls, and assist visitors professionally.
• Arrange meetings, manage calendars, and coordinate events or travel arrangements.
• Ensure adherence to company policies and assist with compliance requirements.
• Generate reports and presentations for management as required.
• Assist with onboarding new staff, maintaining employee records, and handling payroll or timesheets.
• Manage petty cash and oversee office-related expenditures.

Debtors management:

• Prepare and send invoices to customers.
• Monitor and follow up on outstanding accounts to ensure timely payment.
• Resolve customer queries and disputes regarding invoices or statements.
• Accurately allocate payments to the correct accounts.
• Generate and maintain reports on overdue accounts and collection activities.
• Reconcile accounts receivable ledgers for accuracy.

Creditors management:

• Verify and process supplier invoices.
• Schedule and prepare payments to creditors.
• Ensure all expenses are accurately recorded in the accounting system.
• Communicate with suppliers to resolve discrepancies or disputes.
• Perform monthly reconciliations of supplier accounts.
• Monitor budgets and flag potential overspending.

Requirements:

• Matric qualification.
• A qualification in finance or administration is advantageous.
• Proficiency in Windows, Word, Outlook, and intermediate-level Excel.
• Strong communication and organisational skills.
• Friendly demeanour and excellent communication abilities.
• Attention to detail and strong numerical skills.
• Ability to cope with pressure.

If you are a motivated individual with a passion for administration and customer service, we encourage you to apply!

Please note: only experienced candidates will be considered and contacted.

Apply online now at: www.sydsenrecruit.com

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Posted on 15 Nov 12:18, Closing date 15 Jan