Litigation Secretary

Job Description

A top, well established legal firm is looking for a qualified and experienced Legal Secretary to join their Litigation Division.

Requirements:

• Grade 12
• Relevant qualification would be advantageous
• Valid Driver’s License with Own Car
• Min 3yrs experience as a Litigation Secretary is required
• MS Office Literate

Responsibilities:

• Maintain effective liaison between Directors and Clients by attending to calls, queries and messages to ensure high level of client confidence
• Deal with queries, follow up and give feedback to the clients
• Record calls and content into the billing system for correct invoicing of clients
• Develop and maintain an effective filing system
• Maintain effective file management
• Open new files in accordance with company policies and procedures
• Implement the reminder system
• Transcribe correspondence and documents relating to agreement, applications, court processes and various other correspondence
• Administer the serving and filing of court documents and return dates as per the deadlines established by the Directors
• Maintain electronic diary for the Directors
• Transcribe dictation and other typing work in accordance with company policies and procedures
• Prepare presentations when required
• Capture and reconcile billable time, fees and disbursements
• Prepare invoices, statements and reports in accordance with company policies and procedures

Good communication skills

Attentive

Ability to work in a pressurized environment

Multi tasker

Presentable

Good communication skills

Ability to work independently

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