Recruitment Room Team

Finance and Office Administrator (CPT Onsite)

Cape Town – Western Cape
7 days ago
Application ends: December 22, 2024
Deadline date:
December 22, 2024

Job Description


ENVIRONMENT:
A leading manufacturer of specialized polyethylene supplies is seeking a highly professional, detail-oriented, and organized Finance and Office Administrator to join their dynamic team. The ideal candidate will manage the full bookkeeping function while assisting with various HR duties. This is an excellent opportunity for a candidate with proven experience in a similar role and a strong understanding of accounting practices, along with proficiency in Excel, Word, PowerPoint, and Pastel Accounting.
 
DUTIES:
Bookkeeping and Financial Management –
  • Assist the Administrative Director and/or Finance Manager as required.
  • Supplier quotation requests and managing supplier account queries.
  • Capture supplier invoices, track orders, and maintain supplier age analysis.
  • Maintain customer age analysis and process customer credit notes.
  • Maintain customer price list updates (increases and decreases).
  • Implement credit control measures for unpaid accounts.
  • Handle bank queries, perform VAT and tax submission reports, and manage fixed asset register.
  • Calculate asset depreciation, interest payments, and process month-end payments.
  • Prepare Petty Cash reports and manage cash flow.
 
HR and Administrative Support –
  • Process staff leave (absenteeism, late arrivals, annual leave, sick leave, etc.).
  • Compile weekly staff wages using time log systems and assist with payroll.
  • Coordinate disciplinary hearings with staff and maintain necessary records.
  • Schedule and prepare agendas and documents for monthly board meetings.
  • Provide receptionist duties (answering phones, emails, and greeting guests).
  • Provide personal assistance to Directors (flight bookings, car hire, travel packs).
 
Operational and Logistics Support –
  • Maintain logs of company vehicles, manage license renewals, and service schedules.
  • Book logistics services for stock transport using company online systems.
  • Work with Auditors for company information as required.
  • Create and maintain physical and digital company files.
 
Ad-hoc Duties –
  • Perform any other duties as required to support business operations.
 
Requirements:
Qualifications –
  • A Diploma or Certificate in Bookkeeping, Accounting, or a related field.
 
Experience/Skills –
  • Proven work experience as a Bookkeeper, Accounts Administrator, or similar role.
  • Experience with Pastel Accounting and strong knowledge of accounting principles.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Experience with reconciling accounts, preparing financial reports, and managing payroll.
  • Experience in VAT, tax submissions, and compliance.
  • Strong understanding of payroll systems and HR-related processes.
  • Excellent attention to detail with high accuracy levels.
  • Strong organizational and multitasking abilities, with the ability to meet deadlines. 
  • Good communication and interpersonal skills to interact with all levels of the business. 

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