Finance Administrator

An accredited online safety training institute is seeking a detail-oriented and experienced finance administrator to support its financial operations. This role involves managing day-to-day financial transactions, ensuring compliance with regulations, and contributing to the smooth running of the institute’s financial systems.

Key responsibilities

Financial management

• Maintain accurate records of financial transactions, including student fees, vendor payments, and operational expenses.
• Process and monitor incoming payments for course enrolments, issuing invoices and receipts.
• Ensure all financial transactions are accurately recorded in the accounting system.

Student fee administration

• Manage fee schedules and monitor payment plans for enrolled students.
• Follow up on outstanding payments professionally and efficiently.

Accounts payable and receivable

• Process vendor invoices and ensure timely payments.
• Reconcile accounts payable and receivable monthly.

Financial reporting

• Generate reports, including income statements, cash flow statements, and budget comparisons.
• Provide monthly financial summaries to the finance or operations manager.

Bank and account reconciliation

• Perform regular reconciliations of bank accounts to maintain financial accuracy.

Compliance and auditing

• Ensure compliance with relevant financial and tax regulations.
• Assist with audit preparation and provide necessary financial data.

Support for online operations

• Collaborate with student support and IT teams to align financial systems with the institute’s platforms.
• Address student queries about payments, refunds, and billing discrepancies.

Administrative support

• Maintain organised and secure filing systems for financial documents.
• Liaise with auditors, vendors, and other stakeholders as needed.

Skills and qualifications

Educational background

• Diploma in accounting, finance, or a related field.

Experience

• Minimum of eight years in a finance or administrative role.
• Experience in the education or online learning sector is advantageous.

Technical skills

• Proficiency in accounting software (e.g., Sage, Pastel).
• Advanced MS Excel skills for reporting and reconciliations.
• Familiarity with student management systems and payment gateways is a plus.

Soft skills

• Strong numerical and analytical abilities.
• Excellent organisational and time-management skills.
• Effective communication skills for interacting with students and team members.

Personal attributes

• High integrity and confidentiality.
• Attention to detail and accuracy in financial processes.
• Adaptability to a dynamic, tech-driven environment.
• Passion for contributing to the education and training sector.

Key performance indicators (KPIs)

• Timeliness and accuracy in invoicing and payment processing.
• Compliance with financial regulations and reporting standards.
• Efficient resolution of student financial queries.
• Quality and accuracy of monthly financial reports and reconciliations.

If you’re ready to bring your expertise to a meaningful role in the education sector, apply now and help drive our mission forward!

Posted on 20 Nov 15:57, Closing date 20 Dec