Facilities Manager

Job Purpose:
A Facility Manager is responsible for ensuring that buildings and their services meet the needs of the
people that work in them. This role involves overseeing and coordinating the day-to-day operations
and maintenance of a company’s facilities to ensure a safe, clean, and efficient working
environment.

Industry: Pharma + Factory

Key Tasks:
• Maintenance and Repairs: Oversee the maintenance and repair of buildings, equipment, and systems to
ensure they are in good working order.
• Vendor Management: Negotiate and manage contracts with service providers, including cleaning, security, and maintenance services.
• Budgeting: Develop and manage the facilities budget, ensuring cost-effective operations without compromising quality.
• Space Management: Plan and allocate office space to optimize the use of facilities and accommodate the
needs of the organization.
• Emergency Preparedness: Develop and implement emergency response plans and procedures to ensure the
safety of all occupants.
• Sustainability: Promote sustainable practices within the facilities, such as energy conservation and waste
reduction.
• QHSE: Ensure that all Health & Safety and Environmental requirements are in place at sites. Lead on any
scheduled internal QHSE audits. Completion of monthly self-audits & scorecards is completed on time. QHSE
e-learnings are completed on time for self and direct reports. Log books are implemented and maintained.
Own and manage the BCP and ensure it is known to all staff. Ensure hazards & near misses are reported via
Harbour. Min 1 per headcount per month.
• People skills: To manage and develop the site teams through effective training and development and annual
appraisals to ensure the teams deliver their objectives. Strong supervisory skills and influencing ability. Strong
communication skills. Be able to converse confidently with staff, customers and suppliers at all levels. Strong
team player with a passionate customer service focus.
• Stakeholder Management: Completion of monthly client report on time and presents to client Site Leader.
Establish meeting cadence with Site Leaders and maintain rolling action log. Establish relationship with all
stakeholder. Confident when offering solutions and providing recommendations. Ensure prompt response to
stakeholders via email and ensure timely progress updates are provided.
• Qualifications:
o Education: Bachelor’s degree electrical or mechanical engineer
o Experience: Proven experience as a facility manager or in a similar role.
o Skills: Strong organizational and leadership skills, excellent communication abilities, and proficiency in
facilities management software.
o Certifications: Professional certifications such as Certified Facility Manager (CFM) are a plus.
• Key Competencies:
o Problem-Solving: Ability to quickly and effectively resolve issues that arise within the facilities.
o Attention to Detail: Ensure all aspects of the facilities are maintained to a high standard.
o Team Management: Lead and manage a team of facilities staff and external contractors.
o Financial Acumen: Ability to manage budgets and control costs effectively.