Commercial Property Portfolio Manager

Position:
Commercial Property Portfolio Manager
(Reporting to: Group Operations Manager & Director)

Location:
KwaZulu Natal

Employment Type:
Full-time

KEY RESPONSIBILITIES:

1. Management Of the Entire Portfolio:

• Overseeing all the groups properties portfolios across the different regions
• Oversee tenant leasing processes, negotiations, and renewals.
• Address tenant concerns and maintain positive relationships to enhance tenant satisfaction.
• Monitor lease agreements to ensure compliance and enforce lease terms.
• Resolving complaints, queries and requests from property tenants timeously.
• Source new tenants for the various properties across the portfolio.
• Ensuring the lease administrators compile the lease preparation and prior checks on leases before going out to tenants.
• Conducting weekly meetings with the relevant building managers regarding leasing and leasing issues.
• Conduct meetings with brokers to show available vacant premises, maintaining effective communication in the leasing process.
• Conducting regular site visits to all properties.

2. Accounting Management:

• Thoroughly review pre-bills received from lease administrators to ensure accuracy and completeness.
• Scrutinize accounts for errors during the pre-bill phase, taking corrective action to rectify any discrepancies before the issuance of statements.
• Assist the accounts team with the correlation of all information for the monthly management report meetings with the directors.
• Conducting monthly management meetings with the directors to discuss the performance of the property portfolio.
• Ensure the accuracy of all records within the files received from RMS (Remote Metering Solutions).
• Facilitate regular monthly meetings with the RMS (Remote Metering Solutions) team to discuss updates, address any concerns, and ensure seamless collaboration.

3. Staff Management:

• Effective Management of the Operations and Leasing departments to achieve optimal staff performance and departmental outcomes.
• Managing job expectations, continually communicating objectives, and employing strategic planning, monitoring, and appraisal techniques to ensure staff success.
• Developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.
• Promoting teamwork and a positive work environment.
• Providing support and guidance as and when required to ensure teams are effectively performing their duties.
• Managing/optimising the workflow between the teams based on capacity.
• Overseeing daily staff operations and addressing related matters to ensure smooth departmental functioning.
• Executing effective onboarding and training sessions for new employees.
• Identifying opportunities for process improvement and implementing changes where necessary.

4. Time Management:

• Demonstrates a willingness to contribute overtime or extra efforts when required to meet deadlines.
• Management of workload by employing effective time management strategies and ensuring consistent follow-through on tasks.
• Ability to meet predetermined targets and deadlines.

KEY SKILLS AND COMPETENCIES: 

• Must possess excellent communication and negotiation skills – essential to have good written and verbal communication skills as well as a friendly and easy-to-talk-to personality.
• Multitasking skills – must have the ability to focus on multiple tasks at any given time.
• Relationship-building skills – must be able to maintain good relationships.
• Strong analytical and financial skills
• Problem-solving skills – need to be able to make quick decisions, identify potential issues and resolve them as quick as possible.

QUALIFICATIONS AND EXPERIENCE:

• Matric
• Certificate/Diploma/ Degree in Property Management or Real Estate Management
• Minimum of 5 years’ experience in a Commercial and industrial property management and administration.

APPLICATIONS:

Applications can be sent to nosipho.mngomezulu@adcorpgroup.com