COID Administrator

Job title: COID Administrator (Support to the COID Group Manager)

The above position is vacant at the COID Office at the Waterlake Farm Estate in the east of Pretoria. The successful candidate will report to the FSG Group Manager: COID.

The overall purpose of this position is to assist to ensure effective and efficient support in the administration of injuries on duty within FSG as well as administrative support to the COID Group Manager.

Minimum Requirements:

• Minimum Grade 12
• Competence in the use and application of the MS Office, Excel, and Power Point
• Oral and writing capabilities in at least Afrikaans and English required
• Preferably two years-experience in an administrator environment
• Must be teachable, organised, energetic, capable of working independently and innovative
• Must be prepared to work after hours if required because of IODs
• Own reliable transport.

Key areas of responsibility:

• Administrative duties by performing delegated tasks as well as initiatives to alleviate the pressure of the COID Group Manager.
• Follow-up with branches on IOD documents and/or certified IDs not received or that do not comply as per the prescripts.
• Follow-ups with FSG branches and hospitals on the status quo of outstanding IOD medical reports.
• Assist the COID Group Manager with IOD enquiries or follow-ups required.
• Keep record of COID outstanding issues or corrective actions required.
• Assist with the filing and/or retrieval of IOD documents from the archive on a daily basis.
• Assist with the gathering of IOD training material as instructed and submit it to the COID Group Manager at least 24 hours before the training session.
• Assist with the gathering of documents as required by the COID Group Manager for monthly pay roll orders.
• Render administrative support for COID meetings as requested by the COID Group Manager that include among other, sending out of notification, prepare copies of documents under discussion and taking of minutes.
• Develop a database of external COID service providers and update the list every month.
• Ensure that at least 30 copies of the documents that are required by law and the COID policy when reporting an IOD are at all times readily available.
• Prepare in the last week of every month at least 60 files in advance for IOD incidents.
• Assist to ensure the most efficient and effective spending of COID finances and the purchasing of COID items.
• Assist with all aspects related to the COID process or any matter as requested by the COID Group Manager.

Core Competencies:

Good administrative skills

Dedicated and reliable

Honesty

Good team player

Ability to stay calm and keep a sense of humor when under pressure

Attention to details

Assertiveness

Self-disciplined and working independently

Innovation to constantly improve the COID administration

A good understanding of financial effectiveness

Inventory management

Good verbal and language abilities
Ability to handle telephone calls and emails on behalf of the Group Manager

Available and willing to work 24/7.

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.