Academic Registrar

Job Purpose:  

We are seeking a highly organized and detail-oriented Academic Registrar to manage student records, academic transcripts, and data reporting. This role plays a crucial part in supporting students, faculty, and leadership by ensuring accurate record-keeping and compliance with academic policies. The Academic Registrar also facilitates robust student support by providing insights from academic data to enhance student success. 

Key tasks and responsibilities:

• Student Information Management: Maintain and update student records, oversee registration, and ensure compliance with academic policies.
  
  
• Data Reporting & Analysis: Generate and analyze student performance data, create reports for stakeholders, and support decision-making. 
  
  
• Systems Management: Ensure smooth operation of student information systems (PowerSchool, Canvas) and implement necessary upgrades. 
  
  
• Graduation Processing: Audit student grades, verify credits, and manage graduation requirements. 
  
  
• Academic Policies & Compliance: Review and revise academic guidelines, and ensure compliance with student data regulations (e.g., POPIA). 
  
  
• Collaboration & Stakeholder Engagement: Work closely with academic departments, university guidance teams, and external partners. 
  
  
• Technology Integration: Support and improve the use of academic systems and databases for efficient record-keeping and reporting.

Person Specification:  

Behaviours 

• Collaboration: Ability to work collaboratively with diverse stakeholders. 

• Ethical Conduct: Uphold ethical standards and integrity in handling sensitive student information and academic records. 

• Adaptability: Demonstrate flexibility and resilience in responding to changing academic policies, regulations, and priorities. 

• Leadership: Provide leadership and guidance in interpreting and implementing academic policies, procedures, and regulations. 
• Empathy and Student Focus: Demonstrate empathy and understanding in addressing student needs, concerns, and inquiries. 

Skills and Knowledge  

• Strong attention to detail and organizational skills. 

• Excellent communication and interpersonal abilities. 

• Data-driven mindset with analytical problem-solving skills. 
• High level of professionalism, ethics, and cultural competence. 

Qualifications and Experience 

• Bachelor’s degree in a related field. 

• At least 3 years of experience in academic administration or student records management. 

• Strong knowledge of student information systems (PowerSchool, and Learning Management Systems (Canvas, Moodle). 

• Proficiency in data analysis tools (Excel, SQL, Tableau). 

• Experience with academic policies, compliance, and graduation processing.

Reporting to: Deputy Dean of the Academy
Start date: 01 July 2025
Location: ALA Campus, Johannesburg