Lease Administrator – Head Office, Epping

The successful candidate will be responsible for lease administration as assigned, as well as keeping records of lease process, tenant allowances and lease fees accounts accurate and current. The candidate will also complete related reports, summaries, and records, and perform related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, 
• Prepares offers to lease and lease agreements from templates for new and renewal leases
• Arrange for signatures on legal documents and forward onto landlords
• Arrange for invoices for tenant allowances.
• Upload all lease information to Lease Eagle
• Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:
• Drafts and prepares leases
• Keep register of all leases
• Prepares and amends Lease agreements, Addenda and Suretyship
• Tracks renewals and timeously issues notice of exercising option to renew
• Prepares Rental summary sheet for all renewals
• Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports
• Prepares and issues Project Info sheet for new/relocations/expansions to Projects Team
• Request drawings from Landlords timeously
• Ensuring all processes in terms of lease tracking are adhered to
• Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management
• Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Finance and Projects Team)
• Assists Property Director as needed
• Attends and participates in management meetings & take minutes of such meetings
• Assumes responsibility for related duties as required or assigned
• Completes special projects as assigned
• Any other duties related to loading and processing of new leases, lease renewals & administration thereof
• Update & maintain lease audits

• Lease documents, records, and reports are accurate, current, and timeously submitted 
• Good working relations exist with company personnel
• Good communication and coordination exist with Leasing Manager – Provide Assistance as and when required
• Management is appropriately informed of area activities
• Lease administration is completed with accuracy using initiative in accordance with established standards, policies, and procedures

QUALIFICATIONS

• Education/Certification: Matric
• Good understanding of “Retail Leases” is preferable
• Basic understanding of Lease Eagle is an advantage

SKILLS/ABILITIES

• Well organized and detail oriented
• Good math skills
• Excellent grammar and spelling skills in business
• Good attention to detail and accuracy
• Cooperative and willing to assist others
• Excellent communication skills
• Administration skills
• Dependable
• Self-starter
• Excellent computer skills
• Flexible
• Good interpersonal skills
• Able to use PC, MS office (excel and word is a must) calculator, and other basic business mechanisms

Closing date for all entries will be 4:30pm on Friday, 12 July 2024.

Salary according to experience. Interested persons should email a detailed C.V. to [email protected]. Please specify the position and store that you are applying for.  Correspondence will only be entered into with candidates who reach the short list.