The purpose of this role is central coordination and support of all matters related to asset management in the BOH and FOH in camp. Working with the GM of Lodges, Concession Managers and TSM’s to ensure better management and care of company assets Ensure processes are in place to support the provisioning of critical repairs and maintenance materials, camp support services, and maintenance inventory control.

Key Responsibility Areas:

• Ensure proper recording, tracking, and reporting of all fixed assets in accordance with standard procedures set out by the company.
• Responsible for the maintenance of the location asset register of the company.
• Prepare and coordinate the implementation of preventative lodge structures and lodge asset maintenance plans.
• Take the lead in the standardization of lodge equipment and machinery to create standardized maintenance plans.
• Management of documentation and procedures relating to insurance claims.
• Annual goal setting for the asset management division
• Maintenance of an up-to-date vehicle fleet register ensuring that all vehicles are only moved in line with company procedures
• Responsible for developing and implementing a fleet replacement and allocation plan ensuring that camps have adequate vehicles, on time and fit for purpose.
• Overall accountability and responsibility for the vehicle fleet maintenance costs
• Maintain good collaborative relationships with other key divisions within the organization.
• Lead point person for capex projects whether managed by Group Projects Team or locally.

Detailed Work Activities:

• Ensure that all the equipment and machinery owned by the company is maintained to manufacturers or equivalent standard
• To ensure that all work is carried out in line with the environmental policies of the company.
• To ensure that Ops Managers report on movements/damaged fixed assets monthly
• To have key staff members responsible for certain pieces of equipment
• Dispose of assets in accordance with the policies and procedures in place
• To ensure that a procedures manual for the corrective and preventative maintenance of the BOH and FOH areas in the lodge is compiled together with the GM of Lodges
• Ensure that hygiene standards in the lodges are maintained to recognized international levels
• Ensuring that the camp emergency equipment (fire extinguishers, fire beaters, etc. ) is in place and maintained and inspected by bush-based team members
• Ensure the fire safety and prevention standards are in place (checking gas pipes and fittings etc.)
• To prepare budgets annually within the framework and timetable provided by the Finance Department
• Track capex expenditure for reporting purposes ensuring expenditure is within budget.
• To target budget efficiency
• To ensure all vehicles, equipment, and structures are maintained and serviced to ensure good working order. All vehicles, machinery, generators, and other equipment must be regularly serviced according to the manufacturer’s specifications
• To ensure that all the preventative maintenance procedures are carried out on all plant and machinery, vehicles, motors, pumps, and equipment
• Develop daily, weekly, and monthly administration required in terms of company asset management procedures, including but not limited to control of orders, receipts, consumption and job cards, fuels, gasses, consumables, and sundry stocks
• The development and maintenance of high standards of service, personal discipline, and decorum at all times
• To develop close and efficient cooperation with related teams to ensure the efficient and profitable execution of company asset management procedures.
• Responsible for utilizing know-how to create and improve effective task-related functions.
• Recommend changes in resource utilization, ensuring effective use of assets.

• Expected to coordinate effectively with customers and peers to drive projects to an optimal end result.
• Responsible for projecting and reporting projected expense related to fixed asset activity on a monthly basis. Provide follow-up support and solutions actual results that differ materially from projections.
• Any other task delegated to you by the GM of Lodges.

Job Specifications:

• Excellent communication skills
• Basic accounting skills
• A tertiary qualification in project management, accounting, or engineering would be preferable
• Good planning and organizing skills
• Proven experience managing safari projects, with a strong track record of successful outcomes
• Delegation skills
• Supervisory experience
• Experience with systems
• Deal with people in a manner that shows sensitivity, tact, and professionalism
• Monitor and/or track information or data
• Evaluate information against a set of standards
• Quality and Health and Safety Awareness
• A well-motivated and enthusiastic individual who works well in a team environment
• Responsible/accountable/punctual
• Valid driver’s license