Creditors Clerk

Location: Germiston, Johannesburg 

Salary: R15K CTC (5% employer contribution to provident fund) 

KNOWLEDGE, SKILLS AND REQUIREMENTS:

– Completed Matric 
– Relevant tertiary qualification 
– HVAC industry experience (Advantage) 
– 2+ years relevant working experience 

• POSITION AND JOB DESCRIPTION
• Creating new supplier accounts and accurately capturing and updating supplier details on ERP/Financial system
• Ensure all newly captured supplier detail is handed to Financial Manager to verify before Managing Director captures on banking system.
• Ensure all supplier invoicing and supporting documentation is checked and verified for accuracy before linking to company approved GRN.
• Accurately and timeously capture all invoices and credit notes by referencing supporting documentation in conjunction with information on ERP/Finance system.
• Calculate and process relevant supplier discounts accurately and timeously on all supplier statements ensuring that no costs are incurred by the company.
• Maintain strict and timeous follow-up of outstanding supplier invoices / supplier credit notes and schedule for the payment process within allocated and agreed supplier payment terms.
• Maintain constant supplier invoice detail verification e.g. invoice banking details match supplier scheduled for payment
• Perform monthly supplier payment reconciliations to accurately support payment schedules.
• Load supplier payments onto banking system once all relevant payment checks have been performed.
• Ensure all captured GRN/Invoicing is handed to respective departments for job allocation purposes timeously.
• Upload all creditors payments to the Bank
• Maintain accurate and up to date paperwork/electronic filing.
• Prepare and reconcile all sub-contractor accounts monthly.
• Prepare and reconcile sales commission reports by accurately validating all closed and paid project sales jobs.
• Process journals for issuing of internal stock for staff and stores department.
• Process stock journals as and when required.
• Process weekly stock item check lists and report any discrepancies to Financial and Stores manager.
• Verify all supplier details quarterly ensuring accuracy and ERP/Financial system fields are updated accordingly.
• Prepare a comprehensive monthly age analysis for all overdue accounts.
• Prepare and process all insurance related claims.
• Process staff attendance register via clocking system.
• Process necessary stock reports via ERP/financial system
• Petty Cash, balance and control the petty cash.
• Ensure appropriate equipment is maintained in line to perform your required duties i.e. laptop, diary.
• Effective planning and time management
• Assist with implementation of processes and procedures
• Ensure effective communication with all departments.
• Adhere to all company Policies and Procedures
• Answering the company switchboard as and when required