Executive Assistant

1. • Manage the MD’s calendar and correspondence.
   • Prepare reports and maintain office systems (data management, equipment, filing).
   • Proficiency in Word, Excel, and PowerPoint is essential.
2. Property Management:
   • Oversee utility accounts, maintenance, insurance, and lease agreements.
3. Vehicle Management:
   • Arrange repairs, services, insurance, and purchases for company vehicles.
4. Event Planning:
   • Organize corporate events, including guest management and venue arrangements.
5. Travel Management:
   • Book flights, hotels, and visas for corporate and personal travel, ensuring all documentation is accurate.
6. Personal Duties:
   • Assist with household staff management, appointments, errands, and personal shipments for the MD.
7. General Administration:
   • Oversee reception staff and equipment repairs, and coordinate client gifts.
8. Daily Duties:
   • Manage personal schedules and check maintenance tasks related to vehicles and property.
9. Travel Requirements:
   • Occasional international travel for global conferences (7-14 days).
   • Local travel for game lodge preparations and sponsored events.
10. Airbnb Management:
    • Manage international properties, including issuing access codes and handling bills, with potential after-hours attention required.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 5 years in an executive assistant or similar role, preferably supporting senior management.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with property and vehicle management is a plus.
• Personal Attributes:
  • Proactive, adaptable, and able to manage multiple tasks effectively.
  • Professional appearance and demeanor.
  • Strong interpersonal skills, capable of engaging with diverse personalities.

Additional Information:

• Ideally aged 30-40, but mature candidates outside this range will be considered.
• Must have a reliable support system if children are involved due to potential travel commitments.