What the job is

The Western Cape Gambling and Racing Board (WCGRB) is looking for an Administrative Officer to join their Secretariat team in Parow, Western Cape. This is a permanent position for someone who is highly organized and has experience in supporting boards and committees. The role involves providing administrative and secretariat support to the Board and its committees, ensuring smooth operations and proper governance.

What you will do

You will provide full secretariat support to the Board and its committees, including organizing meetings, hearings, and events. You will prepare meeting agendas, compile professional meeting packs, and take accurate minutes that capture discussions, decisions, and actions. You will also maintain official records of all meeting documents, upload and distribute meeting materials on the organization’s cloud system, and assist with administrative tasks like document formatting and digital filing. Additionally, you will ensure all meeting-related documents are properly archived for audits or legal requests.

What you need

You need a post-matric qualification, preferably a Diploma in Company Secretarial Studies, Office Management, or a related field. You must have 3 to 5 years of administrative experience, including taking formal minutes in a professional setting. Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook is required, as well as experience with modern tools like AI software for recording and transcribing minutes. You must have a valid driver’s license, strong English language skills (both written and spoken), and the ability to work under pressure while managing multiple tasks and deadlines.

What you will get

The Board offers an all-inclusive salary package of R 432,063.22 per year, which includes a 13th cheque. This is a permanent, full-time position based in Parow, Western Cape. Shortlisted candidates will go through interviews and a written minute-taking test. The successful candidate will also undergo a probity investigation as part of the hiring process.