What the job is

This is a position for a Company Secretarial Administrator at Fidelity Services Group, based in Roodepoort, Gauteng. The role involves supporting the Company Secretariat team in managing governance records, board meetings, and legal documents for the company. It is a permanent job for someone interested in corporate governance and company secretarial work.

What you will do

You will provide general administrative support to the Company Secretariat. You will coordinate board and committee meetings, including scheduling, sending reminders, and managing changes. You will help prepare and distribute board, shareholder, and tender resolutions. You will place resolutions on SigniFlow for electronic signatures and follow up with directors. You will maintain accurate company records and statutory registers. You will assist with annual CIPC returns and related company secretarial tasks. You will update declarations of interests for directors and compare information with the CIPC website. You will ensure terms of reference, policies, charters, and annual work plans are updated every year. You will assist with PSIRA compliance for directors and the annual renewal of company PSIRA certificates. You will manage documents and ensure governance documentation is accurate and up to date. You will provide support with Microsoft Office, Outlook, and Microsoft Teams-related tasks.

What you need

You must have a Grade 12 or Matric certificate. Studying towards a CGISA or CIS qualification is an advantage. You should be highly organized with excellent administrative and document management skills. You must be detail-oriented and able to work accurately under pressure. You should be professional, trustworthy, and able to maintain confidentiality. Strong written and verbal communication skills are required. You must be proficient in Microsoft Word, Excel, and PowerPoint. You should be able to work independently, manage multiple deadlines, and meet required turnaround times. You must have a clear criminal record and reside in the West Rand or surrounding areas. Previous experience in company secretarial work is not required.

What you will get

This role offers the opportunity to gain practical experience in corporate governance, board administration, statutory compliance, and company secretarial processes within a leading organization. It is a chance to develop your career in this field.