Administrative Assistant

Provide administrative support to the Decision Support Services( DSS) team to ensure smooth operation within the department.

Requirements:

• Grade 12
• Proficiency in Microsoft office and excel intermediate.
• Be able to work independently without supervision.
• Pro- active and logical thinking.
• Strong Administrative skills
• Communicate in Afrikaans, English 

Experience:

2 years relevant experience

Skills:

• Customer centric
• Result driven
• Interpersonal skills
• Organisational and planning skills
• Communication skills
• Attention to detail
• Ability to manage multiple tasks simultaneously

KPA 

Administrative tasks include the following:

• Creating travel itinerary and travel arrangements for the department
• Scheduling and coordinating meetings internally and externally. Typing minutes of meetings.
• Managing of diaries, via email phone and face to face meetings.
• Handle all queries related to DSS effectively and efficiently.
• Ensure that the Wool testing buro link’s data is correct and do any updates if required.
• Managing office supplies, including stationery, equipment etc to ensure smooth office operations
• Updating of the assets management register must be done correctly.
• Money.com program capturing and updating of the system to ensure producers information are correct.
• Ordering of DSS equipment ( example scales and scanner etc) according to BKB policy.  
• Interact with suppliers for best price for stock/equipment.
• Handling the helpdesk for the DSS team.
• Invoicing of producers/ advisor on the Syspro system. :
• Receive wool samples the farmer and ensure that all samples are documented and sent to the correct testing centre.
• Posting of DSS social media platforms to ensure the image are maintain in a positive image.