Teaching Practice Administrative Assistant

Job description

Key Roles and Responsibilities:
The Teaching Practice Administrative Assistant will take responsibility for aspects of administrative
support in the Teaching Practice Department in the Bachelor of Education Foundation Phase Teaching
(B. Ed FP) and Intermediate Phase Teaching (B.Ed. IP) and Higher Certificate in Pre-School Education
(HC) contact learning programmes as specified by the Academic Manager/WIL Manager/ Discipline
Leader – Teaching Practice UG/ Teaching Practice Module Co-ordinator.

This position requires the ability to deal with a variety of tasks, including:
• Managing the placement of students in schools, including related documentation
• Managing the institutional placement databases for the students, schools and assessors
• Assisting students with finding suitable schools for teaching practice
   Head Office – Office 101, The Village Square, c/o Oxford and Queen Streets, Durbanville, Western Cape, 7550
   CPD Vorster – Director | I Kula – Director | D Singh – Director | JJ Human – Director | AVDM Roux – Director
   Company registration number: 2004/031722/07
• Dealing with queries from schools, school-based assessors, lecturers as well as students
• Recording and management of all correspondence with schools/students/ assessors/Academic
  Manager/ Discipline Leader/ Module Co-ordinators
• Managing all school-based assessment documents as well as attendance registers from schools
• Arranging consultations between schools, students, assessors, Academic Manager/ Discipline
   Leader/Module Co-ordinator where needed
• Attending and participating in institutional meetings, training and development activities
• Liaising with relevant staff in terms of the standard operating procedures (SOPs) for student placements
  and communication with schools
• Attending and recording internal inquiry meetings on student disciplinary cases for school-based
  teaching practice
• Undertaking additional administrative duties or projects as allocated by the Academic
   Manager/WIL Manager/Discipline Leader -Teaching Practice/ Teaching Practice Module Coordinator
   may determine from time to time.

Qualifications and Minimum Requirements:

• National Senior Certificate (Matric) or equivalent
• Post NSC qualification such as Information Technology (e.g. Microsoft, ECDL etc.)/Human
   Resources / Project Management will be an advantage
• IT skills including Outlook, Excel, Word, PowerPoint
• Knowledge of the higher education sector
• Knowledge of Learning Management Systems (e.g. Canvas) and Student Information
   Management Systems

Key Attributes:

• Excellent oral and written communication skills
• Excellent time management skills
• Excellent interpersonal skills
• Ability to effectively communicate with schools, lectures, assessors and students
• Ability to work under pressure, and meet deadlines
• Ability to engage in problem-solving
• Thorough and accurate execution of tasks

Posted on 22 Nov 14:21, Closing date 30 Nov