Fleet Administrator- Mthatha

FCS 

Reporting to the Fleet Manager 

The above position is vacant at our Mthatha Branch. The overall purpose of this position is to assist with administrative responsibilities of the Fleet Department and assisting with the control of the fleet.  

Minimum Requirements: 

• Matric certificate or equivalent  

• A clear criminal record  

• Excellent communication skills  

• Computer literate and proficiency in Microsoft Word, Excel and Outlook  

• At least 2 years’ administration experience  

• Background in fleet admin is an advantage  

• Ability to work extended hours when needed 

• Ability to work without supervision, under pressure and meet strict deadlines 

Key Performance Areas (not totally inclusive): 

• Maintaining a filling system and document management, including archiving  

• Provide administrative support to the Fleet Manager and Branch Manager  

• Answering the telephone and taking messages 

• Maintain daily/weekly/monthly reports 

• Process purchase orders and invoicing   

• Manage Capex and Asset requirements  

• Assisting with overseeing, controlling and managing maintenance of company vehicle  

• Ensure that accidents are properly investigated and appropriate action is taken, and ensure that all accident documents are completed and sent to Head Office within the required time frames 

• Receiving quotations, issuing orders and forwarding invoices to Head Office, ensuring that the necessary authorisation is obtained; follow up and ensure payments are made by Creditors department  

• Assisting with general office enquiries and administrative tasks 

Core competencies: 

• Self-development 

• Communication skills 

• Customer focus 

• Team work 

• Time management 

• Be honest and reliable 

Other Personality Attributes:  

• Must be honest and reliable 

• Must have excellent verbal and written communication skills  

• Must be assertive 

• Pay attention to detail  

• Customer service and relations 

• Ability to work without supervision  

Closing date: close of business, 11 October 2024 (no late applications will be accepted)  

 Whilst preference is given to existing employees at all times and the choice made purely on merit, Historically Disadvantaged Candidates, Disabled Candidates and Black Female Candidates are encouraged and supported in the FCS team.  

We reserve the right not to make an appointment to any advertised position.  

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.