Bookkeeper & Office Administrator (T15) / Boekhouer en Kantooradministrateur (T15)

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Bookkeeper & Office Administrator

📍 Location: Brooklyn, Pretoria
💰 Salary: R13 000-R30 000 (Based on experience)

🏢 Company Overview:

A trusted supplier of mining and exploration drilling consumables and equipment, operating across Africa. With a strong focus on quality and efficiency, the business revolves around importing and exporting high-performance products for the drilling and exploration sector.

🔧 Position Overview:

Our client looking for an enthusiastic, detail-oriented, and well-spoken individual to manage a variety of accounting, administrative, and operational tasks within our growing company. This role includes bookkeeping, office management, and involvement in financial, HR, inventory, and international trading functions, offering broad exposure to all aspects of the business.

🛠️ Key Responsibilities:

Financial Duties Include (But Not Limited To):

• Maintain and ensure accurate and up-to-date financial records are maintained.
• Record daily financial transactions, including purchases, expenses, receipts, and sales.
• Assist in the preparation of financial statements such as balance sheet and income statements.
• Analyse financial data to provide insights for future financial planning.
• Assist senior accountant (external) in the preparation of monthly management accounts and collaborating with independent auditors to compile the annual financial statements.
• Debtors – Assist with customers and quotations where required, process invoices and reconcile and send out customer statements.
• Creditors – Managing suppliers, issuing of purchase orders, placing orders with suppliers, processing of supplier invoices, account reconciliations and filling in, compiling supporting documents and submitting credit applications to suppliers.
• Daily capturing and reconciliation of bank statements.
• Imports – Detailed costing of import shipments within the ERP system and reconciliation of customs VAT.
• Inventory – Management of physical inventory as well as on the system and ensure monthly stock takes take place and inventory is maintained and kept accurate.
• Exports – Prepare the necessary documents for export shipments and liaising with freight forwards for customers clearance and export requirements.
• Maintaining staff files and contracts.
• Assist with monthly payroll preparation as well as leave management.

Office Administration Duties Include (But Not Limited To): 

• Front desk customer service, including answering phones.
• Manage schedules for appointments and deadlines.
• Assist with agendas, travel arrangements, appointments etc.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Track stock of office supplies and place orders when necessary.
• Maintaining general office files and filing requirements, including job files, vendor files, and other files related to the company’s operations by keeping an organized file system.
• Scan and upload documents onto the server.
• Performing other relevant duties when needed.
• Manage drivers and vehicles including licence renewals.
• Executive support to the Managing Director.
• Management of both supplier and customer orders and ensure orders are received or shipped in a timely and neat manner.

✅ Qualifications & Requirements:

• Matric or Grade 12.
• Associate degree in Accounting / Relevant Diploma / Relevant Certificate
• Qualifications (ACA, ACCA, or CIMA) is a plus but not required.
• BSc/Ba certificate in accounting, finance, or relevant field is a plus but not required.
• A minimum of 3-5 years’ experience in similar roles.
• Proficiency in using accounting software or ERP systems.
• Advanced level Excel skills
• Proven experience as a Bookkeeper and Office Administrator or similar role.
• Good understanding of accounting and financial reporting principles and practices.
• Ability to work well independently with integrity and with little to no supervision.
• Be fluent and well spoken in both English and Afrikaans with good communication skills – both written and verbal.
• Showcase eagerness and willingness to learn and grow with the company.
• Excellent organizing abilities and exceptional attention to detail.
• Proficient in a variety of computer software applications including Microsoft Office.
• Comfortable handling confidential information.
• Able to quickly learn and adapt to new software and processes.
• Strong verbal, numerical, and written communication skills.
• Strong process, planning, organizing, and record-keeping skills.
• Superb organizational and time management abilities.
• Detail-oriented (strong attention to detail), goal-oriented, and task-driven.
• Ability to multitask and to work without supervision.
• Reliability and honesty.
• Ability to function well in a high-paced and at times stressful environment.
• Willing to work flexible hours as and when required.

🌟 What We Offer:

• Competitive remuneration based on qualifications and experience.
• Opportunity to work in a dynamic and growing company.
• Exposure to all aspects of a business, including finance, operations, HR, and cross-border trading.
• Supportive environment with opportunities for professional growth and development.

📣 Ready to take charge of a warehouse that powers exploration across Africa? Apply now and join a team that drills deeper into success!

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Boekhouer & Kantooradministrateur

📍 Ligging: Brooklyn, Pretoria
💰 Salaris: R13 000 – R30 000 (gebaseer op ondervinding)

🏢 Maatskappy-Oorsig:

’n Betroubare verskaffer van ontginning- en mynbouverwante verbruiksgoedere en toerusting wat regoor Afrika bedrywig is. Die besigheid fokus sterk op gehalte en doeltreffendheid, met invoer en uitvoer van hoëprestasieprodukte wat die kern van hul bedrywighede vorm in die boor- en eksplorasiesektor.

🔧 Pos Oorsig:

Ons kliënt is op soek na ’n entoesiastiese, detail-georiënteerde en goed-artikuleerde persoon om ’n verskeidenheid rekeningkundige, administratiewe en operasionele take te bestuur. Hierdie rol sluit boekhouding, kantoorbestuur, finansiële funksies, voorraadbeheer, menslike hulpbronne en internasionale handel (in- en uitvoere) in, en bied waardevolle blootstelling aan alle aspekte van die onderneming.

🛠️ Sleutelverantwoordelikhede

Finansiële Pligte (sluit in maar is nie beperk tot nie):

• Handhaaf en verseker akkurate en op-datum finansiële rekords.
• Rekord van daaglikse transaksies soos aankope, uitgawes, ontvangste en verkope.
• Help met die voorbereiding van finansiële state (balansstate en inkomstestate).
• Ontleed finansiële data vir beplanning en besluitneming.
• Werk saam met eksterne rekenmeesters aan bestuursstate en jaarlikse oudits.
• Debiteure: Faktureer kliënte, help met kwotasies, stuur state en doen rekonsiliasies.
• Krediteure: Verskafferbestuur, plaas en verwerk bestellings, rekonsiliasies en kredietaansoeke.
• Daaglikse bankstate-kodering en rekonsiliasie.
• Invoere: Kosteberekening en BTW-rekonsiliasie binne ERP-stelsel.
• Voorraad: Fisiese en stelselvoorraadbestuur; verseker akkurate voorraadopnames.
• Uitvoere: Berei uitvoerdokumente voor en skakel met expediteurs vir kliensklaring.
• Onderhou personeelrekords en kontrakte.
• Help met maandelikse betaalstaat en verlofbestuur

Kantooradministrasie (sluit in maar is nie beperk tot nie):

• Ontvang kliënte en hanteer telefoongesprekke professioneel.
• Bestuur skedules en sperdatums.
• Reël vergaderings, reis, afsprake, ens.
• Voer algemene administratiewe pligte uit soos e-posse, korrespondensie en aanbiedings.
• Monitor kantoorbenodigdhede en plaas bestellings soos nodig.
• Organiseer en handhaaf lêerstelsels (fisies en elektronies).
• Skandeer en laai dokumente na die bediener.
• Bestuur voertuie en drywers (bv. lisensiehernuwings).
• Verskaf uitvoerende ondersteuning aan die Besturende Direkteur.
• Bestuur verskaffer- en kliëntbestellings en logistiek.

✅ Vereistes & Kwalifikasies:

• Matriek / Graad 12.
• Toepaslike diploma, sertifikaat of assosiasiegraad in Rekeningkunde.
• ACA/ACCA/CIMA kwalifikasie sal voordelig wees, maar is nie verpligtend nie.
• 3–5 jaar relevante werkservaring.
• Ervaring met ERP- of rekeningkundige sagteware.
• Gevorderde vaardigheid in Excel.
• Goeie kennis van rekeningkundige beginsels en verslagdoening.
• Onafhanklike werkvermoë met integriteit en selfdissipline.
• Vlot en professioneel in Afrikaans én Engels – beide geskrewe en mondeling.
• Sterk organisatoriese vermoë en fyn aandag aan detail.
• Selfgemotiveerd, leergerig en aanpasbaar by nuwe sagteware/stelsels.
• Diskresie in die hantering van vertroulike inligting.
• Vermoë om doeltreffend te funksioneer onder druk en in ‘n vinnige werksomgewing.
• Betroubaarheid, eerlikheid en ’n bereidwilligheid om buigbare ure te werk soos benodig.

🌟 Wat Ons Bied:

• Mededingende vergoeding gebaseer op kwalifikasies en ondervinding.
• Geleentheid om in ’n dinamiese en groeiende maatskappy te werk.
• Blootstelling aan alle aspekte van ’n besigheid, insluitend finansies, bedrywighede, menslike hulpbronne en oorgrens-handel.
• ’n Ondersteunende werksomgewing met geleenthede vir professionele groei en ontwikkeling.

📣 Klaar om beheer te neem oor administrasie binne ’n dinamiese maatskappy wat eksplorasie regoor Afrika ondersteun? Doen nou aansoek en sluit aan by ’n span wat dieper boor na sukses! 🚀