Debtors Clerk

We are looking for a Debtors Clerk to support in the day-to-day management of the accounts receivable process, including B2B collections, invoicing, and general administrative duties related to debtors. This entry-level role offers an opportunity to gain hands-on experience in accounting, financial reporting, and customer relations while supporting the finance team in maintaining accurate financial records.

1. B2B Collections:

• Follow-up on Payments: Assist in following up with business customers (B2B) to ensure the timely payment of outstanding invoices.

• Client Communication: Send payment reminders and collection notices to clients as needed.

• Data Entry: Maintain and update client contact information and payment statuses in the accounting system.

2. Invoicing Support:

• Invoice Preparation: Assist with the preparation and issuing of invoices to business clients, ensuring accuracy and adherence to agreed payment terms.

• Record Keeping: Ensure that all invoices are accurately recorded and entered into the financial system for future reference.

• Discrepancy Resolution: Assist in identifying and reporting discrepancies in invoices or payments.

3. Account Reconciliation Support:

• Assist with Reconciliation: Help reconcile customer accounts, ensuring payments are applied correctly to outstanding invoices.

• Monitor Debtors: Assist with tracking overdue accounts and ensure that they are flagged for follow-up.

4. Administrative Support:

• Document Management: Organise and maintain accurate filing systems for debtor-related documents (e.g., invoices, payment receipts, correspondence).

• Customer Service Support: Assist with responding to customer queries regarding invoices and payments.

• Reporting Support: Assist with preparing debtor reports and aging schedules for management review.

5. General Financial Assistance:

• Support Finance Team: Provide general assistance to the finance team and assist with other finance-related tasks as required.

• Learning and Development: Take part in training and development opportunities to improve knowledge of financial systems and debtors management processes.

Key Requirements:

• Education:

  • Matric (Grade 12) is required.

  • A relevant qualification in Accounting, Finance, or Business (e.g., Certificate or Diploma) is beneficial but not essential.

• Experience:

  • At least 1 year of experience in a similar role. 

  • Exposure to accounts receivable, invoicing, or collections is preferable. 

• Skills:

  • Basic understanding of accounting principles and financial systems (or willingness to learn).

  • Proficiency in Microsoft Office (Excel, Word).

  • Good communication skills, both written and verbal.

  • Attention to detail and accuracy.

  • Ability to prioritise tasks and manage time effectively.

• Competencies:

  • Ability to work well under supervision and as part of a team.

  • Strong willingness to learn and develop new skills.

  • Good organisational skills and the ability to maintain accurate records.

  • Professional attitude and the ability to interact effectively with colleagues and clients.

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Working Conditions:

• Office-based position with standard working hours